The first thing to note is, you must have permission to manage other users. In other words your user profile must have the role of Administrator. If you are not sure whether you are an administrator, then log into WordPress. If you can’t see the Users button on the left hand side, you don’t have permissions to add, remove or edit users, apart from your own.

image of wordpress dashboard

  1. Adding a new user
  2. Editing and managing a user

1. Adding a new user

Make sure you are logged into WordPress as an administrator. You will see on the left hand side the Users button. Hover your mouse over this and select Add New.

Image showing user menu

This will bring you to Add New User page. Now simply fill out the form, ensuring you fill out the required fields.


When creating the password, make sure that it is strong.

Password strength indicator

Ticking the Send Password check box will send the password to the email address set in the E-mail field.

image of send password to user checkbox

Finally, you need to choose the user’s Role.

Summary of user Roles

  • Administrator – has access to all the features in the website.
  • Editor – can create, publish and manage posts & pages including those of other users.
  • Author – can write, publish and manage their own posts & pages.
  • Contributor – can write their own post but not publish them.
  • Subscriber – can only manage their own user profile

2. Editing and managing a user

Clicking on Users in the sidebar navigation brings up the list of all users.

image of list of users

In this screen you have the option to Edit or Delete a user. Hovering your mouse over the user, you wish to manage, will display the two options.

image of user options

Clicking edit will take you to that user’s profile page. There are a number of details you can edit on the user profile page. How much you actually need to do will depend on what your website  theme is able to display. You can fill in a biography and the various social media profiles but unless your WordPress theme has an author’s page, there isn’t much point in doing so. This is an example of an author page.

Personal Options

image of personal options

  • Visual Editor – when checked, it will disable the WYSIWYG while working with posts and pages allowing you to write purely in HTML.
  • Admin Color Scheme – will allow you to choose a colour scheme for WordPress. It won’t alter anything on the front-end of your website.
  • Keyboard Shortcuts – enables comment moderation to be done via the keyboard rather than using your mouse. Use the More information link to find out more details.
  • Toolbar – when you are logged into WordPress and viewing the front-end of your site, you may see a dark-grey toolbar running across the top of the page. Unchecking this box will disable it.


image of name options

  • Username – is set when the user is created and cannot be changed.
  • Role – See above for a summary of user roles.
  • First Name – allows you to change the first name.
  • Last Name – allows you to change the last name.
  • Nickname – allows you to change the nickname. It is a required field and by default it will be the same as the username. The only time you will need to change this is if you wish to use it as a display name on your author page.
  • Display name publicly as – allows you to choose which name you wish to be displayed on the website. Once again this is only necessary if your website theme allows user profiles and author pages.

Contact Info

image of contact info

The E-mail field is the only required field and is set when the user is created. If the user’s e-mail address has changed then you can change it here.

The other fields in this section can be filled in if your theme had the ability to display them.

About the user

Picture of user section

Here you can write a biography is your theme will display it. More importantly you can change the password.

See below for more tutorials in this series:

Tutorial 1 – Adding a New Page

Tutorial 2 – Adding A New Post

Tutorial 3 – Using the Text Editor